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This option is for single companies or individuals working
with a broker but registering themselves.
This option is for brokers registering multiple booths.
*Printable Registration Form Available Upon Request*
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Details
Schedule:
- Monday, July 28th
- 1 pm – 5 pm Exhibitor Registration/ Move In
- 5:30 – 8 pm Night of Entertainment (Exhibitor package includes 2 tickets/ booth)
- Tuesday, July 29th
- 7 am – 9 am Exhibitor Move In
- 9 am – 1 pm Exhibit Hall is Open
- 1 pm – 5 pm Exhibits Close/ Move out
Location:
Spokane Convention Center
334 W Spokane Falls Blvd
Spokane, WA 99201
Pricing
Booth Packages
$1150 ($1200 after May 30th)- Standard Exhibitor Package Includes:
- Standard booth setup, including 8’ high back drape and 3’ high draped side rails
- Complimentary 8’ draped table with two chairs and a waste basket
- Security service overnight Monday and during exhibit hours
- Limited refrigeration/freezer space in kitchen
- Two (2) complimentary NOE tickets per booth
$2500- Gold Partner Package Includes-
Annual Conference Benefits:
- Exhibit Booth at the WSNA Annual Conference (premium placement)
- Special signage at the WSNA Annual Conference Exhibit Hall
- Recognition at the WSNA Annual Conference
- Conference App Ad
- Two President's Banquet Tickets (Tuesday night of the Conference)
Year-Round Benefits include:
- Corporate Membership for 1 year (up to 6 people)
- Half-Page Ad in 3 Apple Press Issues
- Recognition at the Fall Workshop and Spring Workshops
- Recognition at the DDS Event
 $3500- Platinum Partner Package Includes-
Annual Conference Benefits:
- Exhibit Booth at the WSNA Annual Conference (premium placement)
- Special signage at the WSNA Annual Conference Exhibit Hall
- Recognition at the WSNA Annual Conference
- Conference App Ad
- Two President's Banquet Tickets (Tuesday night of the Conference)
Year-Round Benefits include:
- Corporate Membership for 1 year (up to 6 people)
- Half-Page Ad in 3 Apple Press Issues
- Recognition at the Fall Workshop and Spring Workshops
- Recognition at the DDS Event
- Recognition on the WSNA's Website
- One Sponsored Eblast to all members
Add-ons
- In-Kind Opportunity- Branded Tote Bags provided for all attendees (one available, email [email protected] for more information)
- $150- Mobile Sponsor App
- $300- Wellness Sponsor (3 available)
- Branded prize provided by the Sponsor
- $500- Promotional Insert (5 available)
- Written Materials or shelf-stable product (Sponsor is responsible for providing/shipping to the hotel by July 25, 2025)
- $1500- Meal Sponsor (One per meal, 4 total available)
- Event webpage recognition
- Sponsor slide recognition displayed throughout the conference
- Mobile app recognition
- Logo signage at sponsored meal
- Recognition as meal sponsor on the agenda
- $2000- President’s Banquet Sponsor (4 available)
- Event webpage recognition
- Sponsor slide recognition displayed throughout the conference
- Mobile app recognition
- Two President Banquet tickets
- Premium reserved table for sponsor to invite attendees
- Recognition during the banquet programming
- $2500- Keynote Speaker Sponsor (2 available)
- Event Webpage recognition
- Sponsor slide recognition displayed throughout the conference
- Mobile app recognition
- 5-minute opportunity to address all attendees (pre-recorded or live)
Exhibit Hall Layout with Numbers
Click to Enlarge Image
Exhibitor Checklist
Certificate of Insurance
As noted in the sponsorship prospectus, each exhibiting company must provide a certificate of insurance in the amount of $1,000,000 per occurrence/$2,000,000 aggregate and naming WSNA as an additional insured. Proof of insurance should be received by July 1, 2025.
Washington School Nutrition Association
P.O. Box #133301
Spring, TX 77393
Send COI to [email protected].
Decorator/ Exhibitor Kit
The exhibitor kit will be published on or around June 1, 2025, when booth assignments are made. Return to [email protected].
Electric Services- Price increase: 7/15/25
Please contact the Spokane CC with any questions [email protected] or by phone at 509-279-7105.
If you require power please click on the following link Spokane CC Exhibitor Services.
To ensure your items are set up in a timely manner, please review the following required information below:
- Booth Number must be included. (Booth Numbers will start being assigned to paid exhibitors June 1, 2025)
- Order received (2) weeks prior to load-in.
*Please note that orders received after 07/15/25 will be subject to higher prices.*
Conference App
You will receive an email from Apps4Orgs regarding your login information to upload your vendor profile. Instruction on how to do so are here. To have your company profile listed within the conference app, you must submit by 7/22/2025 5:00 PM PST.
Hotel Room Block
DoubleTree by Hilton Hotel Spokane City Center | 322 North Spokane Falls Court, Spokane, WA 99201
If you plan to stay at the conference hotel, please use WSNA’s hotel block for discounted pricing! To book:
Additional details about the DoubleTree by Hilton Spokane City Center can be found here.
Plan Your Booth Decor
The 19th Annual Booth Decorating Contest’s theme is The Magic of School Nutrition!
On Site Details
Registration
Please pick up your exhibitor package at the registration table near the exhibit hall prior to moving into your booth.
Load in and out procedures
- Know where your event loading and unloading access points are and look for the green ‘Load-in’ flag to indicate you are in the correct location.
- East Campus/Exhibit Halls: 401 N. Division St.
- Loading and unloading must be done through loading docks or designated loading areas. Loading and unloading cannot take place in the road or other non-designated space.
- Parking in loading docks is prohibited. Active loading and unloading must be taking place to remain at a dock or designated location.
- Only hand-carried items are allowed through lobbies unless otherwise specified by staff. No personal carts, folding carts, or wagons will be permitted through the lobbies.
- Carts are available for use during move-in and move-out on a first come first served basis. The Spokane Convention Center does not guarantee a cart will be available during loading and unloading.
- All decorations, signs, banners may not be taped, nailed or otherwise attached to any ceiling, window, painted surface, or wall unless specific permission is granted by the building.
- Helium balloons are not permitted inside any area in the Convention Center and will NOT be allowed in the building.
Click to Enlarge Image
Kitchen Access and Food Preparation Information
- Kitchen access on Monday is for storage only, no preparation.
- Refrigeration and freezer space is limited.
- Access to prep space and ovens will be available.
- Ice Machine is available.
- No dishwasher will be accessible. Do not use any dishwashing facilities in the Levy Kitchen.
- Cooking and/or warming devices producing grease laden vapors shall be electric. Exception: Approved cooking devices that use no more than (2) 10-ounce non-refillable LPG containers having a maximum water capacity of 1.08lb per container connected directly to the appliance at any time, shall be allowed. Sterno may be used for warming trays. Other open flame devices are prohibited. See additional requirements attached.
Booth Assignments
Booths will be assigned starting June 1, 2025 to paid exhibitors.
*WSNA reserves the right to alter the official floor plan, and/or reassign any exhibitor’s location as deemed advisable. WSNA further reserves the right to make such changes, amendments and additions to these rules and such further regulations as it considers necessary to act in the best interest of the exhibits.*
Attendee List
Attendee List will be shared on or around July 21, 2025.
*This information should not be shared beyond participants of the conference*
Terms and Conditions of Exhibit Space Agreement
Eligible Exhibits: The Washington School Nutrition Association (WSNA) reserves the right to determine the eligibility of any company or product to exhibit in WSNA’s State Conference Exhibits and further reserves the right to reject any application and/or limit space assigned to any one company. Show management also has the right to stop exhibiting companies from showing products or services which would negatively impact the show’s reputation.
Limitation of Liability: The exhibitor agrees to make no claim for any reason whatsoever against WSNA and/or Spokane Convention Center wherein the exhibits are held, for loss, theft, damage or destruction of goods, nor for any injury to himself or employees while exhibits are in progress, being set up or dismantled. Exhibitor agrees to indemnify and hold harmless WSNA, Spokane Convention Center and their employees, against any and all claims of any person, arising out of acts, omissions or negligence of exhibitor, its agent or employees. Organizers make no warranties regarding the number of persons who will attend the event. If any term of this agreement is declared invalid or unenforceable, the remainder shall continue in full force and effect. Any action arising out of this agreement of the Event shall be brought in Spokane County, Washington, and governed by the law of that locale, exclusive of the choice of law rules of any jurisdiction. Organizer shall be entitled to recover reasonable attorney’s fees and costs in any action to enforce this Agreement.
Limitation of Exhibits: WSNA reserves the right to stop or remove from the exhibits any exhibitor, or his representative, performing an act or practice which in the opinion of WSNA is objectionable or detracts from the dignity of the exhibits or is unethical to the business purpose of the exhibits. WSNA reserves the right to refuse admittance of exhibits or materials to the exhibits until all fees owing are paid in full. No exhibitor shall hold any social event or entice WSNA members off the exhibit floor during official exhibit events or during scheduled conference events (as printed in Conference at a Glance).
Assignment of Space: After priority is given to WSNA Platinum Partners, assignment of space is made on a paid first come, first served basis by date. No assignment of space will be made or held unless full payment accompanies the request for space.
Registration/Name Badges: Registration packets and name badges will be distributed on show site on day of set-up.
Cancellation or Withdrawal: Cancellation of space and refund is subject to the following conditions: Exhibitors shall give written notice of cancellation. If written notice is received more than 60 days prior to Exhibits (May 30, 2025), total monies less $100 cancellation fee will be refunded to Exhibitor. No refunds will be allowed for any cancellation less than 60 days prior to the opening of exhibits.
Exhibit Restrictions: No exhibitor or part of an exhibit will be admitted to any space until rental of that space has been paid in full. The actual selling of products from the exhibit floor is prohibited.
No exhibitor may begin dismantling his exhibit until AFTER the closing hour of exhibits. The exhibitor shall properly staff the exhibit during exhibit hours. Exhibitors are liable for any damage caused to building walls, floors or columns or other exhibitors’ property. Vendors for whom WSNA makes exhibit space available are those who have products/services that are of interest and use to the school food service industry. The acceptance of an exhibiting firm does not constitute an endorsement or approval by WSNA of the quality or value of claims made by the firm. Foods of minimal nutritional value should not be shown at exhibits. These include carbonated beverages (unless approved by USDA for use in child nutrition programs), chewing gum, some water ices, certain candies, jellies and marshmallow candies, fondant, licorice, spun candy and candy-coated popcorn.
Boundaries: All parts of all exhibits must be exhibited within exhibitor’s assigned space boundaries. Aisle space is under the control of WSNA.
General Show Policies: Noisy or offensive exhibits are prohibited. Children under the age of 16 are not permitted in the exhibit hall. Any exceptions must be cleared through WSNA. Distribution of literature or samples must be related to exhibit and distribution limited to within exhibitor’s space. Assignment or subletting of assigned space by exhibitor is not permitted for any reason without approval of WSNA. Exhibitor must comply with all local laws, rules, regulations, and ordinances in force. The exhibitor may not display signs that are not professionally prepared or in the opinion of WSNA detract from the appearance of the exhibits in any manner whatsoever. The Exhibits Manager shall always have sole control over all admission policies.
Termination of Show: If WSNA determines the premises where the exhibits are to be held has become unfit for occupancy, or if the premises are materially interfered with by any reason of strike, embargo, injunction, act of war, act of God, act of terror, any other emergency, or any act or event not the fault of WSNA, this agreement may be terminated by WSNA. In the event of such termination, the exhibitor waives any and all damages to WSNA.
Relocation of Exhibits: WSNA reserves the right to alter the official floor plan, and/or reassign any exhibitor’s location as deemed advisable. WSNA further reserves the right to make such changes, amendments and additions to these rules and such further regulations as it considers necessary to act in the best interest of the exhibits.
Booth Construction and Show Services: Standard booths are limited to 8 ft. background drapes and 3 ft. high side drapes. Maximum height of standard exhibit is 8 ft. and may extend only one-half the booth depth from the back wall. Height in the front half of the exhibit space cannot exceed 3’ high, except for product height which may exceed the 3’ height limitation. Booth decorations, additional furniture, additional signs and electrical connections are available to the exhibitor through independent contractors who will directly bill the exhibitor. WSNA is not responsible for any service provided by independent contractors.
Collection Policy: The exhibitor agrees to pay any and all cost incurred by WSNA to collect any portion of fees due and owing to WSNA not paid in full prior to the opening of the exhibits.
Security: Security guards will be furnished overnight Monday and in the exhibit hall during show hours.
Insurance: Each exhibiting company must provide a certificate of insurance in the amount of $1,000,000 per occurrence/$2,000,000 aggregate and naming WSNA as an additional insured. Proof of insurance should be received by July 1, 2024.
Cooking Regulations: Cooking and/or warming devices producing grease laden vapors shall be electric. Exception: Approved cooking devices that use no more than (2) 10-ounce non-refillable LPG containers having a maximum water capacity of 1.08lb per container connected directly to the appliance at any time, shall be allowed. Sterno may be used for warming trays. Other open flame devices are prohibited. Cooking devices shall be approved by a recognized testing laboratory (i.e. UL or FM) Fire protection shall be provided with any booth utilizing cooking/warming devices with no vegetable or animal oils and fats, and each device must be either (1) a 20B:C extinguisher and a lid for smothering, or (2) an approved automatic extinguishing system (hood system). Fire protection shall be provided with any booth utilizing cooking/warming devices cooking with vegetable or animal oils and fats, and each device must be either (1) a Class K fire extinguisher and a lid for smothering, or (2) an approved automatic extinguishing system (hood system).
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